COMPLAINTS
COMPLAINT RESOLUTION PROCEDURE
At Prestige Telecom Group, we work hard to make sure that things run as smoothly as possible for our customers.
We take complaints very seriously and, if you’re not completely satisfied with the service you have received, we have a formal complaints procedure in place to ensure we address the problem as quickly and efficiently as possible.
If you can’t find what you’re looking for or are unhappy with any part of our service, please tell us. Your complaints give us a chance to put things right and means we can improve our service to you and our customers in future.
How to get in touch
If you want to make a complaint you can contact us using one of the methods outlined below. Regardless of how you contact us, please make sure you include as much detail as possible, including your name, the name of the business, account number or the telephone number of the service you are making a complaint about.
If you can’t raise a complaint yourself, you can ask someone with access to your information to do it on your behalf. If you’d like a free paper copy of this Complaints Code, you can request one at any time.
By Email:
Send us an email with the full details of your complaint to:
- support@prestigetelecomgroup.co.uk
By Telephone:
- From the UK: please call 03303 200 222
From abroad: please call +44 3303 200 222
Please note, all calls are recorded for quality and training purposes.
By Post:
Send us a letter with the full details of your complaint to:
Complaints Department – Prestige Telecom Group
E3-E5 Heritage Business Park
Heritage Way
Gosport
Hampshire
PO12 4BG
What we will do
Once we receive your complaint, we will register it on our systems and send you an acknowledgement within 2 working days with a unique reference number that will then be used throughout the process.
One of our team will use the details you have provided to investigate the matter and we will try to identify how best to resolve any issue.
We aim to respond to your complaint within 10 working days; however, some issues need further investigation and as a result, require extra time.
We will endeavor to keep you informed if it takes any longer and if it does, we will update you every 10 working days.
When we respond we will set out our understanding of the issue and any proposed resolution. If you are happy with the proposed resolution, we will mark the complaint as closed.
We can only close your complaint if you have confirmed you are happy that your issue has been satisfactorily resolved.
Alternatively, we will also mark your complaint as resolved if you do not respond to us for 28 days or more.
If you are still unhappy
If after we have proposed a further resolution, you are still not happy, you can escalate your complaint to a Team Leader.
The Team Leader will undertake a second review and consider whether there is any alternative resolution possible.
If after the Team Leader has notified you of their conclusion, you feel you are still not happy, we will inform you of your rights to take your complaint to the ADR Scheme (details below).
Alternative Dispute Resolution
If either:
- Eight weeks have passed from the date we received your complaint;
- or we have reached a point where we can no longer find a resolution that works for both parties, we will inform you of your rights to take the unresolved complaint to Ombudsman Services, who is the Alternative Dispute Resolution Scheme to which we are registered.
Ombudsman Services
This service is free of charge and we are bound to comply with the decisions of that scheme.
You can contact the Ombudsman directly at:
Ombudsman Services: Communications
PO Box 730
Warrington
WA4 6WU
Phone: 0330 440 1614
Fax: 0330 440 1615
Textphone: 0330 440 1600
Web: www.ombudsman-services.org/s
Email: osenquiries@os-communications.org